6 One week before attending the KeepOut workshop, your organisation must complete and forward the Attendance list (User Information Pack Annex H) to the KeepOut Operations Manager by email: admin@crimediversionscheme.org.uk

7 On the day of the event, your group must arrive at HMP Send at 10:00 hours; a KeepOut member of staff will greet you at the entrance. Copies of the Pre-event questionnaires completed by your young people must be handed to the KeepOut staff member on arrival. KeepOut is a day-long event finishing at 15:15 hours at HMP Send.

8 All adults must bring photo ID – a passport or photo driving licence – to gain admittance to the prison.

9 Group leaders are to ensure that all valuables, including money, mobile telephones and handbags, are taken from the young people and locked in a group leader’s vehicle prior to entering the prison.

10 Everyone entering HMP Send will be searched and anyone carrying prohibited items (Annex G) may be refused entry. On occasions, the security staff will be on duty with their dogs to check for possession of drugs.

11 In the event of an incident which may delay the arrival of your group, your Group Leader is asked to contact HMP Send on 01483 471000.

How to book for HMP Send

To book an event, please follow this proceedure

1 Before you bring a group to a KeepOut event, one member of your accompanying staff must attend an Adult Showcase event. These are run (subject to demand) from 10:00 to12:00 hours at HMP Send; attendees must arrive at 09:45 hours for security checks. The Showcase event gives you an overview of the workshop, with explanations and demonstrations of exercises and techniques used. To attend an Adult Showcase event and to check available dates, please contact the KeepOut Send Operations Manager by email: admin@crimediversionscheme.org.uk

2 Your organisation emails our Event Request Form (User Information Pack Annex E) to the KeepOut Send Operations Manager: admin@crimediversionscheme.org.uk

This form also confirms that all your accompanying members of staff have a current enhanced Criminal Records Bureau (CRB) check.

Please note: KeepOut workshops at HMP Send are held on Monday and Tuesday each week. On the Event Request Form please suggest two or three dates that you can attend, preferably six weeks in advance.

Please add to the background information on the Event Request Form a) how many young people will attend b) how many adults will attend.

3 The KeepOut Operations Manager sends a confirmation email to your organisation.

4 Your organisation ensures that a Parent/Guardian of Young Person’s Consent Form is completed and signed for all young people due to attend an event (User Information Pack Annex F). Together with copies of the all the Pre-event questionnaires completed by your young people (see below) this must be handed to the KeepOut staff member on arrival.

5 Your organisation conducts a pre-event session with all young people due to attend a KeepOut workshop – this must include the completion of the Pre-event questionnaire (User Information Pack Annex B) and the distribution and discussion of the Notice to young people (User Information Pack Annex G).